Automatically extract technical information from PDF certificates into ERP systems
Extract complex material data from certificates and generate clean, structured entries in any ERP system – fully automated and audit – ready.
Struggling with unstructured technical PDF files?
Material certificates, test reports, and mill sheets often contain dozens of essential values (such as material norms, dimensions, treatment specfifications)– but they're trapped in unstructured PDFs. Manually extracting this data is:
Error-prone
Manual data entry leads to mistakes that can impact quality control and compliance.
Time-consuming
Your skilled staff wastes hours on tedious data entry instead of value-adding tasks.
Not scalable
As your business grows, manual processes become bottlenecks in your workflow.
Expensive
High labor costs for skilled technicians and costly errors add up to significant financial burden.
You deserve better.
Our Solution: PDF Extractor
A configurable, AI-powered pipeline that reads material test certificates and transforms them into clean, structured Excel files – automatically.
Input
PDF documents (e.g. steel mill test certificates)
Processing
OpenAI-based natural language parsing + validation
Output
XLSX files, preformatted and ready for further use or integration
Supports over 50+ unique material properties, including:
How It Works
Receive
PDFs are delivered via email, file transfer, or any API based communication
Process
Our automation flow (O2 Business Automation + various AI platforms + specification compliant checks) extracts, validates, and structures the data
Deliver
An Excel, JSON, XML file is returned and delivered to your target system of choice
What We Extract
- 56 clearly defined fields – from basic IDs to industry-specific quality metrics
- Material norms, dimensions, treatment specs, ultrasonic class
- Chemical and mechanical property parsing
- Grain size, JOMINY curves, DIN/ISO references
- Client-specific formatting in Excel (XLSX)
Quality Assurance
Automated Compliance
Our system performs rigorous validation against industry specifications, ensuring all extracted data meets compliance standards.
Human-in-the-Loop
While our system is highly automated, we incorporate strategic human oversight at critical verification points. This hybrid approach allows for expert intervention and correction when needed, ensuring the highest level of accuracy for complex or unusual documents.
Continuous Improvement
Our AI models continuously learn and improve through both supervised training with verified data and unsupervised pattern recognition. This dual approach ensures our extraction accuracy increases over time, especially for your specific document types and formats.
Implementation Steps
Share Documents
Share use case details and example documents with us
Define Requirements
Communicate special quality checks and requirements to us
Receive Estimate
Receive feasibility statement and cost estimate from us
Plan Project
Specify project milestones and integration steps with us
Quality Checks
Conduct quality checks and prepare go-live!
Operation
Have solution operated by us, or by yourselves
Why Work with Us
At Business Automatica GmbH, we specialize in:
Business process automation
We streamline your workflows to save time and reduce errors.
Applied AI and machine learning
We leverage cutting-edge technology to solve real business problems.
Cybersecurity-compliant cloud solutions
Your data security is our priority with enterprise-grade protection.
End-to-end project support
From design to training, we're with you every step of the way.
We understand your industry – from logistics and production to retail and insurance. We speak your language and design solutions that fit your actual process.
Get in Touch
Let's automate the boring stuff – and make your technical data work for you.